Timelines and Checklists

Obserflections Articles: Deadlines and Guidelines


Deadlines for each issue Mail to:
1. October 31 Contextual Education Office
2. January 31 Trinity Lutheran Seminary
3. April 30 2199 East Main Street
Columbus, Ohio 43209
or email to Becky Swanson

Your articles for OBSERFLECTIONS should be prepared neatly and accurately, in final form ready for publication. Final form means:

  1. One typewritten, single-spaced page on plain white paper with at least one-inch margin on all sides
  2. A heading at the top of the page giving your name, name of church, city and state
  3. Any art work or additional clippings already arranged on your paper. Cartoons (if not original) are not accepted because of copyright laws.
  4. Please have someone proofread your article
  5. Sign your name in black ink

Some special instructions

  1. In your first article (due October 31), please include your picture OR leave a 1-1/2 x 2 inch space in the top right corner so that we may attach your picture to your article
  2. In the second issue (due January 31), please include a picture of your church building. The church stationery may have a picture on it or tape a picture to your paper.


You are required to submit an article for each issue. Other interns, as well as the community remaining at the seminary, wait to hear from you!

General Timeline for Internship


Prior to the Start of Internship

If student is ELCA:
  1. Notify your Candidacy Committee of your internship assignment. Also send them a copy of your Internship Data Form which clarifies some of your learning objectives.
  2. Be sure that you cared for your hospitalization insurance and the required life insurance

August 15

Generally the start of internship. Later starts permissible only as negotiated with your supervisor and reported to Contextual Education Office. Earlier starts may also be negotiated.
  • Begin weekly Supervisory conferences
  • Become concerned when you miss your first weekly session
  • Sound an alarm with your Supervisor when you've missed two weeks in a row
  • Inform the Contextual Education Office when you've missed three weeks in a row

August 25 (or 10 days after the start of internship)

Return “Notification of Safe Arrival” and "Participation in Intern Cluster Program" forms (found in white Forms section) to Contextual Education Office indicating arrival, beginning date of your Internship, mileage, Internship Committee Chairperson, etc.

September 26 (or six weeks after start of internship)

  1. Send copy of learning/serving contract with "Learning/Serving Contract Note" attached (found in white Forms section) to Contextual Education Office and, if ELCA, to your Candidacy Committee
  2. Notify Contextual Education Office if you haven't learned about your first Internship Cluster meeting

October 31

Deadline for first Obserflections article AND Case Study/Ministry Incident #'s 1 & 2. (Please refer to the white "Forms" section; Obserflections Deadlines and Guidelines, page 5. Info regarding the Critical Incident reports is on page 7, "Theological Reflection Portfolio".) Send (snail OR email) to Trinity's Contextual Ed. Office.

November 15 (or three months after start of internship)

1st Quarter Reports due from Intern and Supervisor. Send copies to your Candidacy Committee.

November 30

Have you had at least three Internship Committee meetings by now?

December 31

Have you successfully kept the press of Advent/Christmas/and end-of-calendar year events from infringing upon your weekly Supervisory Conferences?
  • Become concerned when you miss your first weekly session
  • Sound an alarm with your Supervisor when you've missed two weeks in a row
  • Inform the Contextual Education Office when you've missed three weeks in a row

January 31

Deadline for second Obserflections article AND Case Study/Ministry Incident #'s 3 & 4. (See notes listed under October 31)

February 15 (or six months after start of internship)

Mid-year Intern and Supervisor evaluation reports are due. Also, mid-year reports from Internship Committee members. Send them all to the Contextual Education Office. At the same time send copies to your Candidacy Committee. Please inform us also of any significant up-dates in your Learning/Serving Contract.

March 15

If you wish seminary housing during your senior year, notify the Housing Coordinator at this time.

April 15

Deadline for filing Federal and State Income Tax.

April 30

Deadline for third Obserflections article AND Case Study/Ministry Incident #'s 5 & 6 (See notes listed under October 31). If your site visit hasn't been conducted or plans for same haven't been announced to you, please inquire to the Contextual Education Office.

May 15

Date by which return travel checks are normally mailed to interns.

August 10

Deadline for submitting Final Internship reports: Intern's, Supervisor's, and those of your Internship Committee plus pages 15 and 17 (Internship Manual white "Forms" section. At the same time send copies to your Candidacy Committee.

Throughout the Year

  • As appropriate, be sure to apply for new license plate stickers at least 30 days before the expiration of your sticker
  • If your driver's license will expire during your internship year, remember to request renewal at least 30 days in advance
  • Get set in regard to voting while on internship

Intranet

RECEIVE E-MAIL UPDATES FROM TRINITY
CONTACT INFO UPDATES